Free templates

The records a licensed pet seller needs, ready to print

Each sheet is matched to the condition it evidences in Schedule 2 or 3 of the 2018 regulations. Print it, or download the CSV and keep it in a spreadsheet.

Template

Animal register template

A printable animal register with the columns Schedule 3 of the 2018 regulations requires: supplier, sex, age, treatment, and the dates acquired, sold and died.

Schedule 3, paragraph 2: register of all animals on the premises Template

Daily check sheet

A printable daily welfare check for one enclosure, tank or pen: animals seen, environment readings, food and water, cleaning, concerns and actions.

Schedule 2, paragraphs 5, 6 and 9: daily checks, environment, diet and health monitoring Template

Cleaning schedule

A printable weekly cleaning schedule for enclosures and equipment, with space for the task, frequency, product used, who did it and when.

Schedule 2, paragraph 5: cleaning procedures and a clean, comfortable environment Template

Staff training record

A printable training record per member of staff covering species care, signs of illness, handling, cleaning, emergencies and advising customers.

Schedule 2, paragraph 4 and Schedule 3, paragraph 3: competent staff, a written training policy and training to advise buyers Template

Isolation and treatment log

A printable log of animals placed in isolation or under veterinary treatment: the reason, the vet's advice, medicines given and the outcome.

Schedule 2, paragraph 9 and Schedule 3, paragraph 2: isolation of sick animals, veterinary advice, marked and not sold Template

Sale record and buyer advice checklist

A printable record for each sale showing the animal, the purchaser, the information and care sheet given, and the container used, as Schedule 3 requires.

Schedule 3, paragraphs 3, 5 and 6: information for buyers, sale restrictions and suitable transport Template

Emergency plan outline

A printable one-page emergency plan outline covering fire, loss of heating, ventilation or filtration, moving the animals, contacts and the key holder.

Schedule 2, paragraph 10: a written emergency plan acceptable to the local authority

Questions about using the templates

Are these templates free to use?

Yes. Print them, copy them or download the CSV and adapt them in a spreadsheet. No sign-up is needed.

Will an inspector accept paper records?

Yes, provided they are complete, legible and kept for at least three years. The regulations require the records, not a particular format. Software makes them easier to keep and to find.

Do these templates cover Scotland and Wales?

They are built around the English 2018 regulations, but the records they capture (register, daily checks, cleaning, training, treatment, emergency plan) are expected under the Scottish and Welsh regulations too. Check your own licence conditions for anything extra.

Prefer the records to fill themselves in? PetCompli keeps every one of these as a live record with a full history.